5 Best Invoicing Software for Contractors and Construction Companies [2023 Updated]
Updated: Jul 5
There is an abundance of options available out there that enable you to send out personalized invoices and get paid on time without losing track of the outstanding payments. To help you save time doing research for the best invoicing software for your construction company, we’ve listed the 5 best billing software you can take into consideration:
Sage 100 Contractor
Sage 100 Contractor is comprehensive accounting and project management software that can handle all aspects of your construction business, including invoicing. With Sage 100 Contractor, you can create customized invoices based on your contracts, change orders, progress billing, retainage, and more. You can also track your invoices by project, customer, or job cost code and monitor your accounts receivable and cash flow.
Sage 100 Contractor integrates with Sage Payment Solutions, which enables you to accept credit cards, debit cards, ACH payments, and e-checks online or on-site. You can also use Sage Service Operations to create service invoices from work orders and dispatch them to your field technicians via mobile devices.
To use Sage 100 Contractor for invoicing, you need to follow these steps:
Set up your company information, such as name, address, tax ID, logo, etc.
Set up your customers and vendors' information, such as name, address, contact details, payment terms, etc.
Set up your invoice preferences, such as format, layout, numbering, etc.
Create your invoices by entering the details, such as date, amount, description, etc. You can also import data from other sources, such as estimates or purchase orders.
Review and edit your invoices before sending them to your customers. You can also attach supporting documents or notes to your invoices.
Send your invoices by email or print them out. You can also schedule them to be sent automatically at a later date.
Track your invoice status and payment history using the invoice list or register. You can also view and print reports on your invoicing activity.
Save time and streamline your construction business by opting for CCA's bookkeeping services instead of managing your own bookkeeping.
Click here to learn more about Sage 100 Contractor Bookkeeping Services.
FreshBooks
FreshBooks has been the leader in the financial and accounting markets for many years with its hard-to-beat mix of superb features and affordable pricing. The software allows both experts and non-experts to turn complex invoice processing into a satisfying task.
Even if you’re not familiar with billing software, with the support of FreshBooks, you can create professional-looking invoices at any time, complete with the name and logo of your brand.
FreshBooks allows accepting credit cards, streamlining the billing process, and ensuring you get paid twice as fast.
You can easily set up payment reminders and automation rules from the start.
You can run FreshBooks everywhere at any time using your iOS or Android mobile device.
You can have all these sterling capabilities at a budget-friendly $4.5/month price (for the first three months). You may consider negotiating with the vendor for other pricing plans if you have more than five clients.
QuickBooks Online
QuickBooks Online is considered a household name for accounting software. It offers a separate and free invoice generator, which does not require a subscription.
This software allows you to create and customize an invoice for clients, then accept credit/debit cards, bank transfer payments, and even Apple Pay through the cloud-based payment portal.
The software will automatically track these payments if you get paid through QuickBooks Payments. QuickBooks also alert account holders when their customers view and pay an invoice.
With QuickBooks Online, you’ll also be able to send recurring payments, as well as schedule when you’d like to send out your invoice (for subscription).
The invoice progressing feature allows you to divide estimates into several invoices based on the project milestones and track how much has already been paid per project on different invoices.
QuickBooks invoices are optimized for mobile, which means you can create them on your mobile device.
>> Step-by-Step Instructions for Invoice Progressing in QuickBooks
You can start with the Simple Start subscription. Remember, with the unique and advanced feature, you need to pay for The QuickBooks Advanced Subscription, and the starting price is $100 per month for the first three months.
Bill.com
Bill.com products, powered by the latest in artificial intelligence, can make your life easier with a bund of powerful invoicing features.
You can do all of your invoicing through Bill.com from simply online payments, custom invoicing services, unlimited document storage, workflow collaboration, and the ability to access the back office from anywhere via any mobile device.
It offers end-to-end solutions that include vendor management as well as auto-reconciliation
This is a great option to automate accounts payable, including electronic invoicing and a range of fund transfer capabilities.
Bill.com also includes all aspects of accounts receivable. You can receive digital invoices from vendors and ensure rapid approval.
The platform easily syncs with major accounting software such as QuickBooks, Sage, and Xero.
Xero
Xero has a strong reputation for billing software solutions for construction contractors. Xero offers a comprehensive feature set that simplifies all things payment.
Xero streamlines essential workflows around billing, invoicing orders, and tracking
You can accelerate the payment process with straightforward bank integration and online payment through multiple platforms like PayPal and Stripe.
You can start at just $25 per month, more full-featured options cost $40 per month.
Zoho
Zoho Invoice is user-friendly invoicing and billing software that can help you create and send invoices in seconds. With Zoho Invoice, you can choose from over 30 invoice templates, customize them with your branding and preferences, and send them via email or SMS. It has many features and benefits that make it ideal for your business, such as:
Customizable templates: You can choose from various templates or create your own to match your brand and style. You can also add your logo, signature, terms and conditions, and attachments.
Online payments: You can accept payments from your clients via PayPal, Stripe, Authorize.Net, Square, and other popular payment gateways. You can also enable partial payments, recurring payments, reminders, and thank-you notes.
Project management: You can create projects and assign tasks to your team members. You can also track the progress and status of your projects and the time spent and expenses incurred by each team member.
Client portal: You can invite your clients to access a secure portal where they can view their invoices, estimates, payments, statements, and feedback. You can also communicate with them via chat or email.
Reports and analytics: You can generate various reports and charts to monitor your income, expenses, taxes, cash flow, profitability, aging summary, and more. You can also export or share your reports with others.
Integrations: You can integrate Zoho Invoice with other Zoho products like Zoho CRM, Zoho Books, Zoho Projects, Zoho Inventory, and more. You can also connect it with third-party apps like Google Drive, Dropbox, Gmail, Outlook, Slack, Zapier, etc.
You can try it for free for 14 days or choose from one of their affordable plans starting from $9 per month.
Making the Best Choice for Your Contractor Invoicing Software
Choosing the best invoice software for contractors isn’t a decision to take lightly. Here's what to consider:
Scalability: Will the software be able to handle your business as it grows? Does it offer tiered plans to accommodate your evolving needs?
Integration: Does the software integrate smoothly with other tools your business uses? For example, can it seamlessly sync with your project management software, CRM, or banking services?
Customer Support: Is help available quickly if you encounter any issues? Look for software with robust support, including live chat, phone support, email, or community forums.
Automation: Can the software automate repetitive tasks, thereby reducing human errors? This can range from automated invoice reminders to scheduled recurring invoices.
Security: Security is crucial in our world today. Data breaches are on the rise. The software you choose must have strong security features. These can include encryption and secure user permissions. They should also feature two-factor authentication.
In Conclusion
Finding the best invoicing software for contractors and construction companies can be a game-changer for your business. It can help you streamline your billing process, reduce errors and delays, and improve your cash flow and profitability. To make the right choice, you need to consider factors such as cost, features, ease of use, scalability, and integration with other systems.
At Construction Cost Accounting, we understand the challenges and opportunities of the construction industry. We provide customized and scalable cost management solutions that fit your needs and goals, including invoicing software that can help you simplify your billing process and improve your customer relationships.
If you're ready to take your construction business to new heights, look no further than Construction Cost Accounting, Inc. We have the expertise and experience to help you achieve your goals and thrive in this competitive industry.
Contact us today to learn how we can help you succeed.
