Construction Bookkeeping
for Contractors Who Need Real Numbers
You built your business on the jobsite. But if you can't see your job costs in real time, you're running blind. Construction Cost Accounting delivers the financial clarity every $1M–$5M contractor needs — job by job, month by month.
CFMA Certified
Sage 100 Contractor Experts
QuickBooks ProAdvisor
150+ Construction Clients
Flat Monthly Rate
150+
Construction clients served
Years in construction bookkeeping
15+
$50M+
Client assets managed
Client satisfaction rate
98%
The Questions Every Contractor Is Asking
If Any of These Sound Familiar,
Your Books Are Costing You Money
Every question below is something a real $1M–$5M Orange County contractor has said to us before hiring CCA. Here's the question — and exactly how we fix it.
Question 01
"I have no idea if I'm making money on this job until it's done."
You bid $800K on a commercial build. Six months in, your crew is working hard, the client is happy — but costs keep climbing. Your monthly P&L shows revenue and expenses. That's it. No job breakdown. No cost-to-complete. No warning signs.
By the time you run the final numbers, your 15% margin has shrunk to 3%. The job is done. There's nothing you can do.
✓ How CCA fixes this
Job Costing from Day One — know your profit while the job is still running
We set up job costing in Sage 100 Contractor or QuickBooks so every dollar of cost — labor, materials, subcontractors, equipment — is allocated to the specific job it belongs to. Every month you receive a job cost report showing actual costs vs estimated costs for every active job.
If job #14 is running 12% over on labor in month 3, you see it in month 3 — not at the final invoice. You still have time to adjust crew hours, have the conversation with the sub, or renegotiate scope.
CCA delivers: Monthly job cost report — actual vs estimated for every active job
✓ How CCA fixes this
Cash Flow Management — see what's coming before it hits
We build a monthly cash flow statement that maps exactly when money is coming in and when it's going out — billing cycles, retainage release dates, subcontractor payment schedules, payroll runs, material deposits.
You stop reacting to your bank balance. You start planning 30–60 days ahead. When a GC is running slow, you see the gap coming in week 2 — not on the Thursday before payroll Friday.
CCA delivers: Monthly cash flow statement — 30–60 day forward visibility
Question 02
"My cash flow is a disaster even when business is good."
You just landed three new contracts worth $2.5M. Business has never been better. But you can't make payroll next Friday. The GC on your last job is 75 days slow. They're holding 10% retainage. Your bank account says $12,000.
Your P&L says you're profitable. Your bank says you're broke. Both are true. That's the construction cash flow trap — and most contractors don't see it coming until it's already a crisis.
Question 03
My bonding company wants a WIP schedule
and I have no idea what that is.
You want to bid on a $3M public works project. The opportunity is there. Your crew can handle it. But the surety requires a current WIP schedule and reviewed financial statements. Your bookkeeper has never produced either.
You lose the bid. Not because of your work quality. Because your books weren't ready.
✓ How CCA fixes this
WIP Schedules — ready when your bonding company calls
A WIP (Work in Progress) schedule shows every active job — contract value, costs incurred, billings to date, estimated cost to complete, and your over/under billing position. It's what every surety agent, bonding company, and lender needs to evaluate your financial health as a contractor.
CCA produces WIP schedules monthly as part of your regular reporting package. When your bonding company calls, the answer is "we'll send it today" — not "let me call my bookkeeper and see if they can figure that out."
CCA delivers: Monthly WIP schedule — bonding-ready every single month
✓ How CCA fixes this
Equipment Cost Allocation — every machine, every job, every month
We set up equipment tracking in your accounting system so every piece of equipment has a cost rate — depreciation, fuel, maintenance, insurance allocated per hour of use. When the excavator runs 60 hours on job #7, those costs hit job #7. When it sits idle, the cost stays in overhead.
After 6 months of this data, your bids are built on real equipment cost history — not gut feel. You start winning the right jobs at the right price.
CCA delivers: Monthly cash flow statement — 30–60 day forward visibility
Question 04
"I have no idea what my equipment is costing me per job."
Question 05
My accountant calls in March and asks for everything at once.
Receipts in shoeboxes. Bank statements you have to hunt down. Subcontractor invoices mixed with supplier invoices. Job files that haven't been reconciled since October.
Your tax prep bill doubles because of the cleanup time. Your CPA is frustrated. You're stressed. And somewhere in that pile there's a deduction you missed — again
✓ How CCA fixes this
WIP Schedules — ready when your bonding company calls
CCA closes your books every single month. Every bank account reconciled. Every transaction categorized. Every subcontractor payment logged. By December 31, your books are already done — because they've been done every month all year.
Your CPA gets a clean, organized file in January. No cleanup hours. No missing documents. No scramble. Your tax prep bill drops. And the deductions you've been missing get captured because your books reflect reality — not a best guess assembled in March.
CCA delivers: Monthly close — books done by the 10th, every month, all year
What We Deliver Every Month
8 Services. One Flat Monthly Rate.
No hourly billing. No surprise invoices. No outsourcing overseas. Everything your construction business needs — delivered by the 10th of every month.
01
Job Costing from Day One
Know if you're profitable before the job ends.
05
Cash Flow Management
Know what's coming before it hits.
02
Progress Billing & Invoice Tracking
Revenue matched to work completed — every billing cycle.
06
Budget vs Actuals
See where every job stands against the estimate.
03
WIP Schedules
Ready when your bonding company calls.
07
Quarterly Review Calls
Walk through your numbers together every quarter.
04
Monthly Financial Statements
P&L, balance sheet, and job cost reports every month.
08
Public Works Support
Financial reporting and bonding preparation for prevailing wage projects.
Why Orange County Contractors Choose CCA
Most bookkeepers know accounting. CCA knows construction. There's a difference — and it shows in every report we deliver.
Tammy Hoang holds CFMA certification (Construction Financial Management Association) — the gold standard credential in construction finance. Our team is certified in Sage 100 Contractor and QuickBooks, and has served 150+ construction clients across Orange County, Los Angeles, and San Diego.
CFMA Certified
QuickBooks ProAdvisor
Sage 100 Contractor
Orange County Based
Construction clients served
150+
Years construction bookkeeping
15+
Client assets managed
$50M+
Client satisfaction
98%
What a Construction Specialist Actually Looks Like
What your agency needs
Generic OC bookkeeper
Irvine Bookkeeping
Job costing
WIP schedule
Cash flow
Progress billing
Equipment costs
Bonding support
Software expertise
Delivery
One combined P&L — no job breakdown
Never heard of it
Check the bank balance
Records invoice when paid
Lumped into overhead
Cannot produce required reports
Generic QuickBooks setup
Whenever it's done
Job cost report for every active job
Produced monthly — bonding ready
30–60 day forward cash flow statement
Matched to work completed each period
Allocated per job per month
Full bonding financial package
Sage 100 Contractor + QuickBooks certified
By the 10th of every month
Orange County Contractors Trust CCA
Managing construction job costing kept me up at night. Their daily cost tracking, accurate WIP schedules, and profitability reports give us the financial visibility we need to stay competitive.
General Contractor, Orange County — Name withheld by client request
We had a bonding company ask for a WIP schedule and our old bookkeeper had no idea what that was. CCA had it ready in two days. We got the bond. We got the job.
Subcontractor, Irvine CA — Name withheld by client request
Common Questions