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QuickBooks Contractor Reports: 3 Essential Construction QuickBooks Reports

Updated: May 6

Being a successful contractor is more than just what goes into building an office tower, house, or apartment complex. No matter how skillful the business is on the site ground, it will go into trouble if the contractor cannot control the financial time. Therefore, a contractor should invest time and effort in analyzing reports.

QuickBooks desktop version offers not only simple financial reports which every business need such as Profit and Loss, Balance Sheet, etc. but also Job-relating reports. This blog introduces contractors to 5 job-relating reports which are really useful for you. Those could help you keep your project and business on sound ground.

1. Job Estimate vs. Actual Detail

This is the most used and helpful report for contractors. By showing both estimate and actual cost and estimate and actual revenue, this report could help the contractor see the differences between what was estimated and what is in reality. Job Estimate vs. Actual Detail lists all items relating to the job in the order. Therefore, the contractor can see the comparison line by line. Information from this report is also used to calculate in the WIP (Working-In-Progress) reports.

QuickBooks Reports

2. Job Profitability Reports

In the case of a contractor just would like to see the differences between the amount of money they paid and were paid, Job profitability reports are good examples. There are 2 versions for Job Profitability Reports – Job Profitability Summary, which summarizes the profits the business earned from servicing each construction customer within the date range, and Job Profitability Detail, which works on the same basis but for a particular job. The key indicator in both reports is the “different” column. Based on the report, contractors have a clear view of where they can stand financially in the overall business.


Construction Finance


3. Job Progress Invoices vs. Estimate

If the contractor uses Progress Invoicing, which is recommended, the contractor should concern about Job Progress Invoices vs Estimate Report. Whether or not the estimate is active, it is shown in this report. By analyzing this report, the contractor can keep in the total how much the estimate is, how much has been billed, and the percentage of the estimates which are already invoiced in the progress invoicing.


Are you ready to get help, or are you still not sure if you need help to run your construction business? Contact Construction Cost Accounting to have a free 15-minute consultation!


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